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Parent Roles/Volunteering


Each family is expected to fill two volunteer slots per meet. One parent can work the entire meet, or two parents each work half. 

Below is a list and description of the volunteer positions that are needed each meet. Also - do not fear the Certification Required positions! These are quick and easy tests, and won't substitute for a little on the job training you'll get the first time you join us. You will not be left high and dry... we take care of our own. 

Certification materials and tests can be found here. For more volunteer information or explanation on certifications, contact Justine Liebana

Role Description
Chief Timer This person will stand behind the timers and signal to the starter/referee when the timers are ready for the next heat to start. This position will also start a stopwatch in case a timer’s watch does not start. At away meets, our team’s head timer will serve as assistant head timer, working in conjunction with the hosting team’s head timer.
Online Certification Required
Clerk of Course These volunteers line kids up on benches by event and heat give swimmers a blue card that will be given to the timer with the swimmer’s name and information. Clerk of course may also work prior to the start of the meet to combine events to make the meet run more smoothly.
Training & Online Certification Required
Computer Works behind the scenes to manage swimmer events and construct the official Heat sheet. Responsible for managing swimmers event times information and data input for each meet
Training & Online Certification Required
Concessions Team This position will help do some minor preparation and selling of food and drinks during our home swim meets.
Meet Clean Up Crew All parents are expected to stay after home meets to put the pool back in order for the next day (put chairs back in order, carry swim team supplies to shed etc.) A quick job when everyone pitches in!
Meet Set Up Crew Home Meets: A team of volunteers will work together to prepare our pool for home meets by setting up chairs, lights, starter system, lane lines etc
3-4pm
Recording Timer Sits at lanes 1,3 and 5 for Home Meets and records swimmer times as given them by the Timers. Hands recorded time sheet to Runners. 
Online certification required
Referee This person will oversee home meets and serve as assistant referee of away meets. This role has the responsibility of seeing that the meet is properly conducted and that rules are fairly enforced for all swimmers.

In-person training and online certification required

Refreshment Providers This role involves delivering drinks to other volunteers during the home swim meets.
Ribbons After the first half and again at the end of the meet, the Team Computer Operator will print labels to be placed on the back of ribbons. The Ribbons volunteer will put the correct stickers on ribbons and file in the team folders. This can be done at home if the ribbons are complete before Ribbons and Donuts Friday morning.
Runners These volunteers will collect the blue cards from swimmers and deliver them to the correct timer during 25 meter events. For all events, a Runner will collect blue cards from the Recording Timers and deliver them to the records area of the meet. 
Online certification required
Starter/Recall Starter This person will be “the voice” of the meet and start each heat using an electronic starting system when they assistant referee and head timer signal that swimmers are ready.

In-person training and online certification required

Stroke and Turn Judge This position will use official rules learned during certification to ensure a swimmer’s stroke is legal. If a swimmer’s stroke in found to be non-legal, the stroke and turn judge will raise their hand and communicate with the referee regarding the possible disqualification of the swimmer.
In-person training and online certification required
Tent Parent These parents sit in the tent area with the swimmers during the meet and help to check swimmers in when they arrive to the meet. Also, with the use of a heat sheet, tent parents gather swimmers for upcoming heats and send them to the clerk of course area. Since there is usually more than one tent parent, parents can go up on deck during their swimmers event to watch them swim.
Timer Each lane during a swim meet will have four timers, typically two from each team. Three of the four timers will use a stopwatch to time their swimmer based on the strobe light start and their swimmer touching the wall. The fourth will be the Recording Timer. 
Online Certification Required
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